Partnership Agreement

About Vision 4 Moore

Vision 4 Moore was founded in December 2015 by Robert Baillie and is committed to helping those who help others.  V4M partners with Moore County, North Carolina Non-Profit Organizations to produce and organize events, as well as promote awareness of their cause.  We share the net profits equally with our Partners.  In 2020, we will partner with one local non-profit per event.  Below, please find a list of expectations for both Vision 4 Moore and your Organization.  We hope that you will consider partnering with us. 


Expectations


Vision 4 Moore:

  • The event will be a Vision 4 Moore Production
  • ill design, develop, coordinate, organize and manage the event
  • Will create, produce and design all marketing and advertising materials, tickets, schedule of talent, location booking, advertising and promotional materials
  • Will pay the expenses up front and be reimbursed from the proceeds
  • Provide a Website and Facebook page with event information
  • Identify Sponsors for the events – distribution of these funds to be determined by Vision 4 Moore
  • Distribute tickets for sale to outlets
  • Distribute thank you cards and surveys at completion of event
  • Collect and process all monies utilizing our 501(c)(3) status
  • Provide a financial report
  • Receive 50% of the net profits
  • Will attend your Board Meeting to review expectations with all Board members and address any questions
  • All checks should be made out to Vision 4 Moore


Partner Organization:

  • Receive 50% of the net profits once all revenue from the event has been received and processed
  • Responsible for selling all tickets for the event and posting all flyers.  Flyers must be posted to Vision 4 Moore’s distribution list no later than four weeks prior to the event.
  • Promote the event utilizing all your available resources, i.e. email distribution lists, website, social media, posting flyers, speaking engagements, etc.
  • Must send at least 4 emails to your entire distribution list and copy V4M on all correspondence, including at a minimum:

                              * First email 2 months prior to event

                              * Second email 1 month prior to event

                              * Third email 2 weeks prior to event

                              * Fourth email the week of the event

  • Post and feature the event on all your Social Media platforms; including Website, Facebook, Instagram, Twitter pages including at a minimum:

                           * Two months prior to event post the flyer and include links to

                              purchase tickets online and a list of ticket outlets

                           * One month prior to event highlight event using video/photos and a

                               link to purchase tickets

                           * Two weeks prior to event post/send a reminder, an invitation and a

                               link to purchase tickets to the event

                           * Week of the event post/send a reminder with a link to purchase

                               tickets

  • Provide all volunteers to assist with the event (volunteers will be coordinated and managed by Vision 4 Moore)
  • Provide Vision 4 Moore with a list of all volunteers for the event; including name, phone numbers and email addresses two weeks prior to event
  • A minimum of volunteers (TBD) will remain for the entire event to assist with clean-up, thanking participants for attending and answering any questions about your Organization
  • All participating volunteers need to sign and provide a written copy of release for Vision 4 Moore prior to working the event
  • Provide a copy of Organizations insurance policy 
  • Link Vision 4 Moore’s website and Facebook pages to your sites and social networking pages, as well as like and follow V4M’s Facebook page at least two months prior to event
  • 100% of all Sponsorship dollars provided by you will be applied to your event only
  • Contribute $2,000 toward event - this can be in the form of Sponsorships, donations and/or ticket sales. If the $2,000 minimum is not met, the difference will be deducted from the net proceeds.
  • Host a table at the event to share information about your organization – you supply the table, chairs, etc.
  • Use only Vision 4 Moore created materials and sites
  • Not host your events on the same day as Vision 4 Moore events
  • Promote/support ALL Vision 4 Moore events


Thank you for considering a partnership with us.  Please don’t hesitate to call or email with any questions you may have.


Sincerely,
Pamela Partis, Executive Director
Vision 4 Moore
910-365-9890
info@vision4moore.com 

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